The right property documents tell you whether the seller can legally sell, whether anything is pending against the property, and what you will own after registration. Asking for them early avoids unpleasant surprises close to the deal.
This checklist explains the property documents buyers commonly ask for, and what each one helps you confirm. Exact requirements vary with the property type, so treat it as a starting point.
Documents that prove ownership
- Sale deed / title deed: shows that the seller owns the property.
- Chain of previous documents: earlier sale deeds that show how ownership passed to the current seller. Gaps in the chain need explanation.
- For DDA property: allotment letter, conveyance deed (if converted to freehold) or the documents that apply to its current status.
- If inherited: will, succession documents or relinquishment deeds from other heirs, as applicable.
Documents that show nothing is pending
- Latest property tax receipts.
- Electricity and water bills, paid up to date.
- Society or maintenance no-dues certificate, where there is a society.
- If the seller has a loan on the property: a letter from the lender and the plan for closing it at sale.
Why dues matter
Unpaid dues can pass to the new owner or delay transfers and utility connections. Agree in writing that the seller clears them before registration.
Seller identity and authority
Check the seller’s ID and PAN, and that the names match the ownership documents. If someone is selling on the owner’s behalf, ask for a properly executed power of attorney and understand its limits — a lawyer can advise whether it is sufficient.
Documents about the property itself
- Approved plan or sanction, where applicable, to compare with the actual construction.
- Possession letter or occupancy-related documents, where applicable.
- Any NOCs required from the society or authority for transfer.
How to use this checklist
- Ask the seller for copies early — before paying any significant amount.
- Compare names, addresses and property descriptions across all documents.
- Match what the papers say (floor, area, boundaries) with the property on the ground.
- Have a qualified property lawyer verify title before registration.
Capital Properties helps buyers identify which documents to request and coordinate with sellers as part of our property purchase assistance in Narela. For the full buying process, read our step-by-step guide to buying property in Narela.
This checklist is general information, not legal advice. For title verification, consult a qualified lawyer.
